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6 Steps to Get You On The Phone!

April 23, 2017
Mary Jane Copps

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We all procrastinate about something. Whether it relates to our finances, home repairs, writing projects or exercise, each of us has at least one thing we know we must do … but we don’t. (Housework tops my list!) While procrastination may simply be a natural human characteristic, it’s important to recognize that it can be harmful. And this is definitely the case when it comes to making, or not making, phone calls for your business.

How can you motivate yourself to make necessary phone calls and put an end to persistent procrastination?

Over the past 11 years of working with salespeople, entrepreneurs and startups, what I know to be true is … if you don’t pick up the phone you are generating less revenue and even putting your business at risk. For startups, not speaking directly with potential customers can – and does – result in a complete failure to launch. For small business owners, not making calls can result in a gradual decline in revenue and, eventually, the need to close up shop.

Consider following these 6 steps over the next 6 weeks to move yourself past procrastination and into productivity:

  1. What “harm” is your procrastination causing? Are you limiting your company’s growth? Are you abandoning a long-held dream of being an entrepreneur? Are you preventing yourself from earning an income that could provide you with financial stability or freedom? Be honest and precise about the consequences of non-action. Write it down and refer to it whenever procrastination beckons.
  2. Choose a specific time to make calls. Saying you’ll make calls tomorrow morning won’t help you defeat procrastination because you’ll leave it until the last possible minute – 11:59 am – and then tell yourself you’ll aim for tomorrow morning. Choose an actual time (my recommendation is 8:30 am) and block this off in your calendar. Make an appointment with your phone to make necessary calls.
  3. The day before, choose who you are going to call. Have their name, phone number and another other needed information ready and easily accessible. Choose a minimum of 3 people to call and a maximum of 10. Three phone calls will take you approximately 15 minutes, while 10 calls will require an hour. A call to only one person won’t generate the necessary feedback and results to truly eliminate your attachment to procrastination.
  4. Prepare for these calls. Speaking on the phone to prospects or clients has a lot in common with public speaking – and very few of us would get up to speak in front of a room of people without having at least a few notes handy. I’m not suggesting you write out every word of what you want to say, but do write down a few points to help yourself stay focused during your calls.
  5. Create a warm up activity. If you are feeling very nervous about making calls, or it’s been awhile since you’ve created conversation on the phone, call a friend or colleague first and have a quick chat. Every speaker, singer, actor has a warm up exercise they do before engaging an audience. The benefits of this activity apply to phone calls, as well. If you are part of a sales team, pair up with a colleague and role play possible conversations to further strengthen your phone skills before you dial.
  6. Dial a number. When the clock strikes 8:30 am – or whatever time you’ve chosen – dial one of the individuals on your list. Don’t think about it anymore. Don’t allow negative images or thoughts to prevent you from taking action. Remember, there are consequences for allowing procrastination to steal yet another opportunity. Pick up the phone – keeping picking it up. I can promise you … something prosperous will happen!


#InspireConversation

 

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8 COMMENTS

  1. Foran Steve says:

    Simple and quite practical. Thanks.

    • The Phone Lady says:

      You are welcome, Steve. It is still clear in my mind, my early days on the phone, and the steps I had to take to motivate myself to pick it up and make things happen. Thanks for sharing your thoughts.

  2. Peggy says:

    I’ve been busy with work (from previous phone calling) and SO easy to procrastinate when you have lots of projects on the go. Thank you for the motivation to get me phoning again!

    • The Phone Lady says:

      So pleased you found the post motivating, Peggy. The calls we made today are our revenue for tomorrow … in your case, perhaps the revenue for the Fall. So … enjoy your calls. And thanks for sharing your thoughts.

  3. Joan White says:

    I want to pass on a tip to your readers that I use for #5 in your blog post. I have discovered that EFT Tapping (Emotional Freedom Techniques) is amazing to do before I start calling. I get panicked and feel the stress of picking up the phone just as bad as public speaking as you referenced. EFT doesn’t take any more than 10 minutes to learn and anyone can use it to improve any aspect of your life that you are unsatisfied with. Even though I still have this tremendous fear every day I have to make cold calls I use it for a couple of minutes 1st and it takes the panic out of my chest and the marbles out of my mouth.

    • The Phone Lady says:

      Thanks, Joan, for sharing this. While I have never used EFT I do have friends and colleagues that rely on it in a wide variety of situations. This is great advice to add to my post.

  4. Peggy says:

    You will be glad to know that I picked up the phone today and had such a positive conversation with a potential new client. She said, “We are always looking for graphic designers who can work on long publications.” Bingo! A conversation has started with someone who needs my services and interested in finding out more how I can help her. As you say, it isn’t about selling yourself but letting people know about your services.

    • The Phone Lady says:

      Peggy … I am glad to know this! I laughed out loud when I read your potential new client’s response. One could not ask for anything better on a cold call. Well done. Thank you for continuing to share your success on the phone and with your business.

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