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Are Your Conversations on Cruise Control?

May 12, 2019
Mary Jane Copps

woman listening on the phone

My life as The Phone Lady is incredibly varied because most of my workshops and webinars are customized to clients’ specific needs. Yet all of my clients have a similar goal: they want to create strong, excellent relationships with their clients, customers and prospects. This is accomplished by inspiring generous, open conversations, which may sound easy … but it’s not.

Why are generous, open conversations difficult? What skills are necessary to inspire such conversations?

The main reason great conversations are difficult is – something I mentioned in last week’s postit’s not about you. In order to have a great conversation with a customer or prospect, you have to get out of the way and focus all your attention, all your senses really, on the other person. This does not mean you should avoid answering their questions or refrain from sharing your stories or knowledge when appropriate but you do want the majority of the conversation to be about their world, their challenges, their hopes – them.

Curiosity is what supports your ability to get out of the way and create these conversations. When you are speaking with a client or prospect, what do you want to know? Do you really understand their business, their industry, their problems? Even if you are an award-winning expert, you do not know these things from their perspective. Being curious applies not only to facts but also to feelings and experiences. When you ignite your own expansive curiosity about your clients and prospects, you will easily be able to keep the focus of your conversations on them, learning more and, as a consequence, being able to provide better solutions and guidance.

Active, empathetic listening is essential and where we tend to go on cruise control. Instead of focusing on what someone is saying, how they say it, the words they choose, their body language (all of which contain vital information), we listen only for our next opportunity to speak. We listen while thinking about what we’ll say next. We listen for them to finish so we can move on to our next question. This is treating listening as a task instead of recognizing it as a moment – the moment – to build a relationship.

When a customer, client or prospect takes the time to speak with us, give us their attention, share with us their thoughts, answer our questions … it is an honour. This has always been the case but in today’s overwhelmed, hectic and suspicious world, it is an invaluable gift.

How are you treating this gift? Are you on cruise control?

#InspireConversation

 

Where’s The Phone Lady?

May 14 – Today’s Essential Skills for Managing Member Queries and Requests, Vestcor, Webinar, NB

May 15 – Inspiring Conversations, Southwestern Ontario (webinars)

May 21 – Inspiring Conversations, National (webinar)

May 22 – Phone Skills for Job Search and On the Job, YWCA, Halifax, NS

May 23 – Talking to Your Customers, CBDC NOBL, New Glasgow, NS

May 28 – Inspiring Conversations, National (webinar)

June 4 – Inspiring Conversations, National (webinars)

June 6 – Business Messaging Tips for Summer Vacation,  Lunch and Learn for Everyone, Halifax, NS

June 11 – Telephone Talent: Essential Skills to Reach More Clients & Prospects, Desjardin Financial Security Life Assurance, Niagara-on-the-Lake, ON

June 13 – Talking to Your Customers, CEED, Halifax, NS

June 19 – Owning Your Sales Process, CEED, Halifax, NS

June 27 – Best Practices for Email and Teleconference Communication, Nature Conservancy of Canada, (webinars)

2 COMMENTS

  1. Jim Muckle says:

    Funny how the Universe often helps you with what you’re doing … two colleagues and I recently met with a new friend to invite him to join an organization that two of us are leaving and the third is cutting back with. I realized after our discussion that the three of us had spent most of our collective air time doing the talking (albeit mostly addressing his questions … and what we thought would be his questions) and not so much listening … we could have done a better job … perhaps a much better job on “managing” the conversation. I have a sense the result will be that our prospect will pass on what we were offering … you’ve captured the importance of doing it differently very nicely, Mary Jane. Many thanks!

    • The Phone Lady says:

      Thanks for sharing this, Jim. It speaks to something we all do – especially the part about “what we thought would be his questions”. Making assumptions plays a big role in our being unable to truly listen to someone else. I believe all of us need to practice … a lot!

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