Improving Communication in Difficult Circumstances

The question below cites time delays but there are many other ways telephone communication can be difficult. Sore throats and colds, surprise visitors to your office, calling into a marketplace where your accent is unfamiliar, and the sounds of infants or children in the background are all disruptive. In my own office, I have a fax machine that produces a loud beep when it’s receiving. The best way I’ve found to deal with these things is mentioning the potential difficulty as soon as possible. For example: “I want to let you know that I often experience time delays on my phone equipment. I apologize and hope it doesn’t disrupt our conversation.” Or “I know my accent can be difficult for some people. Please don’t hesitate to tell me to speak slower or repeat myself if that’s what you need.” Or “My fax machine is about to make a loud noise in the background. I apologize!” What this does is a) shows your client/potential client that you are straightforward, able to take charge and accept responsibility; b) eliminates the stress associated with pretending the difficult circumstance isn’t there; c) eliminates the need for your client/potential client to raise the issue with you; and d) puts you both in a position where you can overcome the difficulty together. In the case of the time delay, you’ll end up working as a team to find the correct rhythm for your conversation – and probably end up laughing about it along the way!

Leave a comment

What's The Phone Lady doing?

  • One-on-one coaching with 6 amazing entrepreneurs - info about sales coaching here
  • Remote sales skills experience for financial advisors
  • Remote sales skills experience for insurance professionals
  • Remote sales skills experience for financial advisors in France!
  • Remote customer service experience for home safety creator
  • Luncheon keynote on self confidence and communication
  • One-on-one and team coaching for a firm representing natural products for arthritis in dogs
  • Remote learning experiences + one-on-one coaching for women entrepreneurs (More info about this three-year program here.)
  • Team and individual coaching with a national moving company to refine their sales process
  • Continuing to work with translators to present The Phone Lady in France

Do you or your team want to improve your communication skills? Do you have a communication question or challenge you'd like to discuss? This quick-to-fill-out form is easy to use and you'll hear from Mary Jane very soon.