leaving messages

The Illusion of the Detailed Message – Why Long Voicemails Don’t Get Callbacks

By Mary Jane Copps | November 15, 2025

Why do some voicemail messages result in a return call and others don’t? While there are many reasons, one of the biggest contributors to the unreturned call is the detailed message. The role of a detailed message is threefold: To provide information to someone you already know or are already … Read more

The Four Factors That #InspireConversation

By Mary Jane Copps | February 24, 2019

A factor is an “influence that contributes to a result or outcome”. With our prospects and customers, we want our conversations to move everyone forward into decision making and deeper relationships. There are four factors we need to work with to make this happen. Understanding the back story, leaving messages … Read more

What Are Your “Details”?

By Mary Jane Copps | November 11, 2018

This oft-asked question came up in a workshop earlier this week when discussing how to leave effective voicemail messages: What should we say when the person’s instruction is to “leave a detailed message”? What is a detailed message today? What details should you leave to inspire a return call? With … Read more

The #1 Way to Increase Phone Conversations with Prospects and Customers

By Mary Jane Copps | July 28, 2018

Last week I received an email request from a not-for-profit in Toronto. They had found my website and were looking for information on how I might help them with fundraising calls. I happened to be at my desk when the request came in and I called back within 5 minutes … Read more

Your Receptionist Needs You

By Mary Jane Copps | March 3, 2018

On Tuesday of this week a local program coordinator returned to work and listened to seven voicemail messages from me. That’s uncomfortable! I can visualize her moving through each one and rolling her eyes muttering, “Not Mary Jane again.” Why did this happen and how could it have been prevented? … Read more

7 Ways to Reach Potential Sponsors With A New Idea

By Mary Jane Copps | January 7, 2018

On June 22, for the first time, Halifax will join a world-wide community in celebrating Social Media Day (originally launched in 2010 by Mashable to recognize and honour the impact of social media on global communication) with a full-day conference focused on learning, sharing and growing. Organizers of the conference … Read more

A Telephone Truth

By Mary Jane Copps | February 18, 2017

It is true that every phone call is an interruption. This is not new; it has been the case since Alexander Graham Bell invented the technology. We are always doing something else when our phone rings and this makes the caller responsible for grabbing our attention and inspiring us to … Read more

One Simple Step to Increase Follow-Up Success

By Mary Jane Copps | January 8, 2017

Do you recognize this situation? You meet with a potential new client and have a great discussion. They are honest and open about their challenges; you present thoughtful and well-received ideas for possible solutions. They request a proposal and follow up. You deliver the proposal on time and begin to … Read more

The Simplest Way to Increase Sales

By Mary Jane Copps | December 4, 2016

Since attending Dreamforce in October, I’ve received dozens of sales calls and even more prospecting emails … and I’m grateful. Each of these has provided me with valuable insight into why some companies, both large and small, are struggling to meet their sales goals. Here is an analysis of one … Read more

Here’s Why Your Sales Calls Aren’t Working

By Mary Jane Copps | October 28, 2016

Attending Dreamforce 2016 in early October continues to provide me with unexpected – and incredibly valuable – business lessons, including new knowledge about today’s sales calls and why so many people think the “cold call is dead”. Whether you are in sales or customer service, creating results-oriented follow-up calls is … Read more

Who’s On Your “Hot List”?

By Mary Jane Copps | September 24, 2016

Whether you are an entrepreneur building your business or a salesperson working towards making (or exceeding) budget, maintaining a “hot list” is essential to success. Simply put, a hot list contains the names of prospects that you believe are going to become customers, and it includes an estimate of the … Read more

The Language of Grief

By Mary Jane Copps | September 18, 2016

At a conference in mid-August I had the priviledge of attending a presentation by Amy Florian, CEO of Corgenius. A powerful, engaging speaker she provided everyone in the audience with a new and invaluable understanding of the language of death. I’m honoured that she has agreed to provide some of … Read more

Ready, Set, Crunch … The Numbers You Need for Year-End Success

By Mary Jane Copps | September 4, 2016

Wow … what a crazy August it’s been for The Phone Lady. I’ve had the honour of attending a conference in Iowa, working with very energetic sales and customer service teams in Toronto and travelling to all  four Atlantic provinces in four days to share phone communication skills with startups. It’s not … Read more

The Second Call

By Mary Jane Copps | August 21, 2016

  This week I’m honoured to introduce you to Dimitra Chronopoulos. She and I have connected through this blog, Twitter and LinkedIn and she has generously offered to share with us one of her own “phone stories”.   Are you reluctant to make a second phone call when your first … Read more

Show, Don’t Tell

By Mary Jane Copps | August 14, 2016

My mother’s name was Mercy Stone Goodwill. She was only thirty years old when she took sick, a boiling hot day, standing there in her back kitchen, making a Malvern pudding for her husband’s supper. A cookery book lay open on the table: “Take some slices of stale bread,” the … Read more

Whose Time Are You Wasting?

By Mary Jane Copps | August 7, 2016

  This summer I’ve had the honour of working with smart, dedicated, enthusiastic sales teams. While each group was unique, they all shared a passion for their work, for learning and  for understanding  the “why” of today’s effective phone communication. This resulted in training sessions so full of ideas and inspiration … Read more

Expectations: Yours or Theirs?

By Mary Jane Copps | July 24, 2016

Customer service often finds its way into conversations I have with family, friends and colleagues.  Whether it’s fabulous, good or deplorable, it ‘s something we all notice and we freely share our experiences with others. Good service means doing what the customer expects, and while this sounds simple, it isn’t. … Read more

The Power and Beauty of the Human Voice

By Mary Jane Copps | July 17, 2016

In 2003 a friend encouraged me to start a business centred on phone communication skills. I was skeptical.  He insisted. At this point, I’d been working with him part-time for 2 years, and he’d listened to me as I’d grown his software business from 11 clients to over 100 … one … Read more

Summer’s Ease = Opportunity

By Mary Jane Copps | July 2, 2016

It is tempting. I’m struggling with it a bit myself – a desire to slow down, go to the beach, read on the deck  – basically behave like I did in elementary school and September seemed a very distant possibility. But don’t give in to that temptation because you’ll miss out on … Read more

What’s Your Anthem?

By Mary Jane Copps | June 18, 2016

It is incontestable that music induces in us a sense of the infinite and the contemplation of the invisible. ~Victor de LaPrade The 1931 IBM song “Ever Onward” was one of over 80 musical numbers included in the company songbook. It was performed at company conferences and workplace gatherings. And … Read more

4 Steps to a Great Vacation Message

By Mary Jane Copps | June 11, 2016

It’s coming! Even though here on the Atlantic coast we’ve seen more fog and cloud than sun, we know that summer is on it’s way, bringing well-deserved vacation time and …voice mail vacation messages. In the excitement of summer vacation – or really any vacation – people become, well, thought-less. … Read more

The Forgotten Follow Up – Part Four

By Mary Jane Copps | June 5, 2016

Whether each of us will admit it or not, we have all “dropped the ball” when it comes to following up. Even when we use a CRM (Customer Relationship Management system), it is still possible to click past a reminder, telling ourselves we’ll get back to it tomorrow, tomorrow, tomorrow. So, … Read more

Follow Up Builds Trust – Part Three

By Mary Jane Copps | May 27, 2016

In a recent workshop, a participant shared this challenge: Ten days earlier she had spoken to a prospect she has wanted to work with for years. It was a great conversation and the prospect did agree to take the next step  – move into the discovery stage of sharing corporate  information … Read more

The Language of Following Up – Part One

By Mary Jane Copps | May 14, 2016

Early in April I received a sales call that caught my attention. It was from VoiceAmerica; they produce podcasts. In her voicemail message, the woman who called identified herself as a “producer” and used words that sparked my interest, i.e. discovered you, the research we’ve done, expand your audience, perfect fit, … Read more

Do You Need to Transform?

By Mary Jane Copps | May 8, 2016

  In the past 10 years I’ve worked with hundreds of entrepreneurs and salespeople. They have all wanted to  build revenue and create strong relationships with their prospects and customers. I’d like to say that every one of them succeeded at making this happen … but that isn’t true. Some … Read more

Cold Calling – The Beginning of Service

By Mary Jane Copps | May 1, 2016

After hearing from clients, friends and colleagues that it was a “must see” for me, I recently took the time to watch The Wolf of Wall Street. While it doesn’t fit my taste in films, it does include some wonderful dialogue on the use of the telephone and … it … Read more

The Cold Call – It’s Essential Research

By Mary Jane Copps | April 17, 2016

I recently received a phone call from a woman working for Pitney Bowes. Her call was the  4th or 5th call I’ve received from the company this year. She wanted to sell/lease me a postage meter. (When I mentioned these calls to the young participants in a workshop, they asked in unison … Read more

Your Presence is Requested

By Mary Jane Copps | March 27, 2016

  Presence is a noun, not a verb; it is a state of being, not doing. Debbie Hall Earlier this week I listened again to Debbie Hall’s brief essay “The Power of Presence”, part of the This I Believe collection which I return to often for inspiration and perspective. While Debbie’s essay speaks to … Read more

Are You Tone Deaf?

By Mary Jane Copps | March 13, 2016

One of my most closely held beliefs is that we can accomplish anything, work with anyone, see our lives, businesses and even this world of our’s evolve in anyway we wish, if we communicate effectively with each other. I’m not alone in this belief. Most of you share it with … Read more

What We Accept Becomes Our Reality

By Mary Jane Copps | February 28, 2016

In the 1970s, Bell Canada introduced WATS lines (Wide Area Telephone Service), providing companies access to toll-free numbers and  long distance at fixed rates. Available throughout the US in 1967, indications are that AT&T was generating a billion dollars in annual revenue though WATS lines by 1976. This is the innovation … Read more

I've spent 20 years teaching people to communicate. Phone anxiety has never been worse. I see it most often among younger employees entering the workforce, and the issue is more complicated than it seems. Find out more.
Remember party lines? Switchboards? Yellow Pages? The traditional telephone is almost gone, but its cultural impact deserves a ringing endorsement. Mary Jane weighs in.
A fresh phone hell in the office: Younger workers who don’t say hello when they answer a call need to know it’s a problem. Mary Jane weighs in on generational phone challenges - read here.
Bosses and employees are wrestling over whether voice calls have a place in the hybrid era. The Wall Street Journal recently spoke to Mary Jane. Find out more here.
This Hour Has 22 Minutes
22 Minutes correspondent Brandon Hackett figures out which end is up on this thing called a telephone, with help from The Phone Lady. Watch Telephone Lessons for Millennials.