August's FREE DIAL IN WEBINAR: The Intersection of Sales & Marketing - REGISTER HERE

The Compassion Connection

man talking on the phone

In the past two weeks, I’ve spent time with numerous business teams in a wide range of industries helping them revise their sales and customer service messaging.

Why?

Because the words they used prior to COVID-19 to speak with customers and inspire conversations with prospects no longer apply. Today, building relationships, creating trust and maintaining loyalty require everyone to communicate with compassion. And that comes with a few challenges.

What are the challenges we face when communicating with compassion? And how can we solve them?

The word ‘compassion’ comes to us from the 14th century and it literally meant “a suffering with another”. How appropriate! We are all “suffering” though this pandemic together and if we don’t acknowledge this in our conversations, emails and messaging, we will come across as cold, detached, in denial, egocentric and opportunistic.

For many of us though, expressing compassion is difficult because it involves creating an emotional connection. Bringing emotion into our business conversations is uncomfortable when your best communication skills are founded in logic. And, once emotion enters a conversation, it is easy for the business message to get derailed, or vanish completely.

While compassion is about connecting with emotion, it’s important to know that we don’t have to stay in this emotional space. Simply enter into it, however briefly, and convey your concern, interest and hopes for them at this incredibly difficult time. This will be remembered long after our pandemic isolation is over and will support both the maintaining and building of trust and loyalty.

You can express your compassion at the beginning of a conversation (or email) and then move into your business discussion, for example:

“Chris, The reason for my call/email today is to update you on our webinar schedule. Before I get to that, I do want to say that I hope you, your family and your colleagues are doing well.”

Or you can include it at the end:

“Chris, Thanks for taking the time to speak with me today. (Or by email … Thanks for giving this your consideration.) I know everyone’s dealing with numerous challenges. I hope you and your family and your colleagues are fine. Stay well.” 

Or you can ask a very direct question, such as “How are you doing?” This allows your client or prospect to really share with you their current experience, which is an amazing and generous thing to offer someone. Once you’ve asked this question … only listen. It is when we start to contribute our own worries and frustrations that we lose the thread of our business conversation … and it is difficult to get it back.

What about you? How are you expressing compassion to your clients and prospects? How are you structuring your business conversations? Share your ideas in the comment section below.

#InspireConversation

6 thoughts on “The Compassion Connection”

  1. I’ve been blessed over the years to have had very compassionate clients and especially now, we are all reaching out to connect on a personal level. This personal connection seems much more important than work right now – but we are getting work done nevertheless.

    Stay well!

    Reply
    • Thanks, Peggy, for sharing this insight into your work and your clients. It is lovely to hear that the personal connection is taking priority … and you are still getting work done. I think many of us aim for business relationships that follow this same model. And yes, stay well!

      Reply
  2. Hi Mary Jane, hope you are doing well. I have to admit when I saw your newsletter on compassion I thought I was doing ok with expressing compassion to our customers and didn’t think I needed to click through on the link to your article. Thankfully I did, I just sent out a newsletter and realized I could have opened with a simple statement like “I know everyone’s dealing with numerous challenges. I hope you and your family and are fine.”

    I will know better for my next newsletter. Thank you.

    Reply
    • Thanks, Cavell, for sharing these thoughts. I certainly didn’t notice that your newsletter lacked compassion, so don’t give it too much thought. You’ve been busy communicating compassionately with clients since mid-March and doing a great job. Stay well!

      Reply
  3. Want to add this great example of a compassionate and effective customer service email that was sent to me by a colleague last week:

    I hope all is well and you’re staying safe out there. Thank you for starting a new trial account with ActiveCampaign. I know these are unprecedented times and I want to be very respectful of that and your time.

    People come to ActiveCampaign for many reasons and at different experience levels with the platform, so I was curious if you already have a good grasp on things or simply taking a quick look?

    I am here to help in any way I can. Let me know if you’d like to set up a quick chat. I am flexible today/ this week.

    Thanks again,
    Cara

    Reply

Leave a comment

*

code

What's The Phone Lady doing?

  • Analyzing email and chat conversations with customers and prospects to improve messaging and calls to action
  • One-on-one sales coaching with business owners
  • One-on-one business development coaching with national franchise
  • One-on-one coaching with office manager/receptionist
  • Sales training with group of entrepreneurs
  • Sales training with group of business advisors
  • Sales training with group of business financiers
  • Sales training with technology sales team

Do you or your team want to improve your phone skills? Do you have a phone communication question or challenge you'd like to discuss? I'd be pleased to connect with you to see if I can help. This quick-to-fill-out form is easy to use and you'll hear from me very soon.